ZSF Board Meeting 2025-01-03
January 03, 2025
(This document was ported from here: https://docs.google.com/document/d/1nS-0aXfNv0JAyN7L8gmnPDOiri5H2Vl2YbnoSLV3Qcg/edit)
Attending: Josh Wolfe, Andrew Kelley, Mason Ramaley
Agenda:
- review last year’s finances
- renew travel budget
- rates for contractors
- review ZSF bylaws
- update ZSF bylaws regarding conflicts of interest
- re-election for ZSF directors
Finances
A full summary will be published to the blog. All income is from unrestricted donations.
Travel budget
Background: Last year we used about half of the available $15k budget on meetup venues, plane tickets to bring community members to events, and similar.
Proposal: renew the same $15k travel budget as last year.
Votes:
- Andrew: approve
- Mason: approve
- Josh: approve
Rates for contractors
Background: all contractors are currently offered $60/hr.
Proposal: increase the hourly rate for all contractors to $66/hr, a 10% raise.
Considerations: can the finances afford a bigger raise? Should the rates vary by cost of living? What happens if an overly optimistic raise causes a financial crisis for the org?
Disclosure of Interested Party Transaction: Mason has been hired as a contractor for ZSF, although the contract has expired as of this meeting.
Votes:
- Andrew: approve
- Mason: approve
- Josh: approve
Review ZSF bylaws
Mason’s contract with ZSF is determined not to be a conflict of interest but instead an Interested Party Transaction, noted above.
Update ZSF bylaws regarding conflicts of interest.
We want to add a provision that forbids directors from having significant financial incentives from an entity with an apparent interest in ZSF making particular decisions. The precise update to the bylaws will be formalized and voted on in a follow up meeting.
Re-election of ZSF directors
Proposal: re-elect Andrew as President Votes: Josh: Yes. Mason: Yes.
Proposal: re-elect Jash as Secretary Votes: Andrew: Yes. Mason: Yes.
Proposal: re-elect Mason as Treasurer Votes: Andrew: Yes. Josh: Yes.